RULES MADE UNDER SECTION 2 OF THE CONSTITUTION - RATIFIED 29 September 2019
3. Membership and Fees
4. The Club Committee
5. Annual and General Meetings
6. Conduct of Activities
7. Visitors and Guests
8. Range Administration for SARC Events
11. Club Affiliations and Benefits
1.1 The Rules are made to ensure that day-to-day activities are conducted in a consistent, fair and safe manner to achieve the objectives set out in the Club's constitution. They apply to all members, visitors and guests and failure to comply with them may result in the disciplinary action set out in Rule 9. The Rules of the Springfield Air Rifle Club ("The Club") carry the same force and effect as though they were part of the Club's Constitution.
1.2 The Constitution and Rules will be displayed on the Club notice board and website. New members must acquaint themselves with their contents and abide by them
2.1 The Club - Refers to the Springfield Air Rifle Club (SARC)
2.2 Shooting Disciplines - When referring to “Field Target”, the Club means Hunter Field Target (HFT) and Field Target (FT) shooting under rules made by the UK Hunter Field Target Association (UKHFTA) and British Field Target Association (BFTA) respectively. The Club also encourages “fun shooting” by those not participating in competitive shooting.
2.3 The Committee may also set its own rules for competitions the Club sponsors outside the framework of formal HFT and FT requirements.
2.4 Club Member - A person who has paid the appropriate membership fee, and has indicated acceptance of the provisions of the Club’s Constitution and Rules by completion and signature of a membership form.
2.5 Guest, Visitor and Probationer - A non-member may only enter Club grounds on Saturdays, Sundays and Bank Holidays having paid a fee before being allowed to shoot. Non-shooters will not be expected pay a fee unless they are supervising a Junior shooter. Those attending for the purposes of participating in competitions hosted by SARC will pay a fee as prescribed by the sponsoring organisation, for example, the South East Field Target Association (SEFTA). All first time guests/visitors will be guided through the club's safety procedures and will have their firearms chronographed before being allowed to shoot.
2.6 Chief Marshal - A person nominated to control competitions approved by the Club Committee.
2.7 Line/Range Marshal - A person appointed by the Chief Marshal who will assume responsibility for all safety aspects, and administration of, the firing line.
3. Membership and Fees
3.1 Application for membership shall be made by the completion of a membership form and the payment of the appropriate fee. A period of probation may apply before full membership is granted at the discretion of the Committee. This shall not normally exceed four visits.
3.2 Membership will be confirmed by the issue of a membership card or receipt that should be carried when on club grounds and been shown if requested by a Committee member or the landowner.
3.3 Existing members have until 30 September to pay their fees in full to secure continuity of membership. Attendance after that date will incur a visitor's fee until the full membership is paid. The Officers may agree staged payments in exceptional cases.
3.4 New members joining the club after the start of the membership year, that is 1 October, will pay a fee calculated on a pro-rata basis.
3.5 Any member suspended or expelled shall have no entitlement to a refund. Other refunds are at the discretion of Club officers. Should an application for membership be rejected by the Committee, then a pro rata amount of the Annual Membership Subscription Fee paid on applying for membership may be refunded at the discretion of the Committee.
3.6 There are three classes of membership - Adult, Pensioner and Junior. An Adult is someone aged 18 and over. A pensioner is someone in receipt of the state retirement pension. A Junior shall be under the age of 18 years at the date of joining the Club or renewing fees.
3.7 The Club membership year runs from 1 October to 30 September and fees are levied at the following rates:
A. Adult £100
B. Junior Free
C. Pensioner £75
3.8 Discounts on adult membership fees are offered for participation in work parties up to a maximum £30, calculated on the basis of £5 x 6 work parties in the year prior to renewal.
3.9 Visitors and Guests pay fees as follows:
A. Adult shooting visitor over 18 £10 per visit.
B. An adult non - member accompanying a junior shooter £5 per visit
C. Junior shooting guest accompanied by an adult member free.
4. The Club Committee
4.1 No member may be elected to the Committee until they have completed one continuous year of membership.
4.2 The Committee shall ensure that the Club has the benefit of appropriate and adequate insurance in respect of all relevant risks. The insurance should be sufficient to indemnify the Club and its Committee in respect of any liability reasonably and properly incurred on behalf of the Club. Insurance will be sourced from organisation’s specialising in providing cover to rifle clubs. For example, the National Small-Bore Rifle Association.
4.3 No funds may be spent or liabilities incurred in excess of £500 for a single transaction without prior authorisation being given by the Committee on behalf of the Club. The Treasurer must be consulted on all monetary transactions and any spend agreed by simple majority. This can be done at a Committee meeting or by electronic communication if agreed by all Officers. All the officers are to be cheque signatories to ensure continuity of access to funds at the bank should an officer leave.
4.4 The Committee can agree, by simple majority, recorded in minutes of a formal Committee meeting, that a “cash float” be approved with an amount set for a Committee member to hold and spend on the purchase of routine items to facilitate Club business. Such a float can be topped-up by submission of evidence of expenditure to the Treasurer.
4.5 Any monies collected on behalf of the Club shall be passed to the Treasurer as soon as possible.
4.6 The Committee shall approve the methods of making and receiving payments, including membership fees, using electronic banking systems.
4.7 The Committee must submit resolutions to the Annual General Meeting or at a General Meeting to seek approval to Rule changes, including the level of fees.
4.8 The Committee can determine without reference to the membership the level of fees charged for Club sponsored ad hoc competitions.
4.9 The Committee shall update, add or amend any safety rule it deems necessary for the safe day-to-day running of the Club in its fulfillment of its "Duty of Care" with membership endorsement sought at the next AGM.
4.10 The Chairman is responsible for ensuring that all changes to the Constitution, Rules, safety regulations and Committee minutes are displayed on the Club notice board and website.
4.11 The Committee shall have the power to co-opt any fully paid up member to fill a vacancy until the next AGM.
4.12 Any Member or group of Members have the right to address or submit in writing about any matter to the Committee for consideration at a formal, minuted meeting, by approaching the Secretary. The outcome of the Committee's deliberations must fed back in writing as soon as possible.
4.13 The Committee may decide to form sub-committees to take forward specific projects that will report back to the full Committee as appropriate.
4.14 There will be a minimum of three formal, minuted meetings between AGMs, which it is the Secretary's duty to convene giving at least seven days’ notice to Committee members.
4.15 The Committee may, if they wish, request an audit of the Club Accounts by a Club Member at any time deemed necessary.
4.16 During Committee meetings if a call for a vote on any issue is made and seconded a vote must take place and Committee members are bound by the result.
4.17 All Committee members have a right to a key to the Club hut and must acknowledge receipt of a key annually and return it to the Secretary if they leave the Committee. Access to the "Green Shed" shall be restricted and key holders approved by the Officers and Competitions Secretary with keys returned to the Secretary when no longer needed.
5. Annual and General Meetings.
5.1 The Annual and General Meeting arrangements are specified in the Constitution. References in the Rules are just for guidance on good practice.
5.2 The AGM shall be run by the current Chairman until the end of the meeting.
5.3 If the existing Chairman is standing again, then he should pass the call for a vote for that position to the Secretary in accordance with the usual convention, and then resume control of the election process after the vote has taken place.
5.4 The results of votes are to be recorded in the minutes.
6. Conduct of Club Activities
6.1 The Competition Secretary may request any Member to act as a Marshal at their discretion.
6.2 A range logbook shall be kept in the Club hut and used when the hut is opened for the purposes of recording :
A. The names of all persons shooting and attending Club grounds and events.
B. Any other information which the Committee may require as advised from time to time.
C. Recording any monies received.
6.3 Members, Visitors and Guests must sign the range logbook and pay the visitor's fee (where applicable) if they shoot.
6.4 No visitor or guest under the age of 18 years shall have access to the range unless they are at all times under the supervision of a parent or guardian over the age of 21.
6.5 The Committee has the right to test all firearms on Club grounds to ensure compliance with the law.
6.6 No firearm shall be loaded unless being used on the firing line.
6.7 There shall be no shooting of wildlife on club grounds.
6.8 All shooting must stop when instructed to do so. The signal to ceasefire will be one whistle blast. Shooting may recommence on hearing two whistle blasts.
6.9 No one may cross the firing line unless all shooting has stopped and a Committee member/competent person have given permission to do so.
6.10 Members are responsible for all club equipment and must not misuse it.
6.11 Pellets containing steel or ball bearings made of steel may not be used on club grounds including in pistols.
6.12 All Club Members, Visitors and Guests using the ranges are to conduct themselves in a dignified manner on the range and show due courtesy to other users of the ground.
6.13 There will be no hiring of guns, selling of guns or ammunition to anyone under the age of 18 years.
6.14 Every attendee shall ensure that they leave the site clean and tidy.
6.15 No animal shall be allowed on Club grounds unless it is at all times under the control of its owner and has the permission of the Committee.
6.16 The Marshal on duty or Committee member may insist upon the immediate removal from any part of the a Club grounds, any person, child or domestic animal that is causing a disturbance which may distract shooters on the firing point or for any reason where safety is called into question.
6.17 The Marshal on duty or Committee member is entitled to refuse permission for any person to shoot on the ranges if they have reason to believe that they are not in a fit condition to do so.
6.18 The consuming of alcohol is not permitted on or around club grounds.
6.19 The taking of all drugs is prohibited on or around club grounds. The taking of Prescription drugs for medical reasons will be at the discretion of the Committee.
6.20 Anybody found to be under the influence of drink or drugs will be asked to leave club grounds. Expulsion or suspension from the club will be at the Committee's discretion.
6.21 Any Member or Visitor found to be threatening or abusing another Member or Visitor, may be expelled from the Club and no refund may be made of any fees paid. Rule 9 below will apply.
7. Visitors and Guests
7.1 A Visitor and guests may enter the grounds during the Official Club days of Saturday and Sunday and Bank Holidays provided that on each occasion they:
A. Complete a visitor form.
B. Enter name, and other details as required in the range logbook.
C. Pay the required fees.
8. Range Administration for SARC Hosted Events:
8.1 As host club SARC is responsible ensuring that a Chief Marshal (normally the Club’s Competition Secretary) and Line Marshals as needed are nominated so that all shooting is conducted in accordance with:
A. SARC’s Conduct of Club Activities rules
B. SARC’s safety rules
C. That shooting only takes place within the Club grounds.
8.2 The Club is responsible for opening the range and for ensuring that it is in a safe condition for before shooting begins.
9.1 It is the responsibility of all Members to inform the Committee of any conduct by any person, whether or not they are a Club Member that is illegal, unsafe, dishonest, discreditable, ungentlemanly or contrary to the conditions of the Club's constitution and rules.
9.2 Such reports should be made verbally, and confirmed in writing, at the earliest opportunity to an available Committee member and the Chairman informed.
9.3 The Secretary shall convene a meeting together with two other members of the Committee as a Sub-Committee to consider the matter not later than 14 days after notification of the incident.
9.4 The Secretary shall in the intervening period obtain statements in writing from both the accused and the accuser, and if necessary from any witness(s), and will lay those statements before the Sub-Committee when it meets.
9.5 The Sub-Committee, having examined the evidence, may decide:
A. That there is no case to answer in which case the accuser and accused will be informed by the Secretary that the matter is closed, or
B. That there is a case to answer and the matter shall be the subject of a Disciplinary hearing.
9.6 A Disciplinary Committee comprising three alternative members of the Committee plus the Secretary will conduct the disciplinary hearing within 28 days of the meeting held under 9.3 above.
9.7 At the disciplinary hearing, all parties to the incident may attend in person, and the accused may have with them a friend or adviser. If the accused does not attend they shall be entitled to receive a copy of the record of the hearing within 14 days of it taking place. This process applies to Members, Visitors and Guests.
9.8 The Disciplinary Committee will consider all written evidence as well as oral submissions when reaching their decision.
9.9 The Disciplinary Committee shall first decide whether the allegation has been proved or not.
9.10 If it decides that the allegation has not been proved it shall declare formally that the matter is closed.
9.11 If it decides that the allegation has been proved, the Disciplinary Committee may impose one or more of the following penalties:
A. A verbal warning.
B. A written reprimand.
C. Suspension of the right to use Club ranges for a fixed period of time.
D. Suspension of the right to use any of the Club facilities for a fixed period of time.
E. Suspension of all membership rights for a fixed period of time. This includes Club Membership for individuals.
F. Immediate termination of membership, or in the case of a non- member of the right to make use of any of the Club facilities.
9.12 All proceedings of the Sub-Committee above, and of the Disciplinary Committee, shall be fully minuted.
9.13 Any person who disputes any decision, whether as to liability or penalty, by the Disciplinary Committee may appeal against that decision by serving upon the Secretary within 7 days a notice of appeal.
9.14 Upon receipt of such a notice of appeal the Secretary will convene a meeting of the Officers of the Club for the purpose of hearing the appeal.
9.15 The appeal shall take the form of a re-hearing, so the meeting shall not be entitled to enquire into the manner in which the Disciplinary Committee reached its decision.
9.16 On the hearing of the appeal by the Officers Meeting the provisions of clauses 9.8 to 9.12 inclusive shall apply.
10.1 The Club has adopted Safety Rules as shown at 10.5 below.
10.2 The Safety Rules shall be displayed on the Club noticeboard, website, and at each of the Club's events.
10.3 Every person attending the Club's events must at all times abide by the Safety Rules.
10.4 New members will receive a safety induction by a Committee member.
10.5 SARC BASIC SAFETY RULES
A. Never point a rifle or pistol, loaded or unloaded, at anyone or anything except a designated target over the firing line.
B. Never carry a rifle or pistol un-cased in a public place and all air rifles and pistol must be cased from the car park to the club grounds.
C. Never load a rifle or pistol unless it is pointing down range and the muzzle is over the firing line.
D. The action of a rifle or pistol is to be kept un-cocked and unloaded at all times when not in use including those using magazines.
E. Do not touch other people's equipment without their permission.
F. On hearing the ceasefire whistle loaded guns are to be discharged safely into the ground.
G. Compressed air bottles should be stored in an appropriate manner and used safely in accordance with the applicable UK regulations.
H. Visitors, Guests and Juniors are not to be being left unsupervised. Juniors must be accompanied by a parent or guardian at all times and never left unsupervised in accordance with NSRA Child Protection Guidelines.
I. There will be chronograph testing carried out on all rifles within the club grounds on a random basis. (Remember that any rifle over 12ft.lbs is FAC rated and will not be allowed to be used at that setting)
11. Club Affiliations and Benefits
Field Target Shooting
11.1 SARC will affiliate to the South East Field Target Association (SEFTA) paying that Region's affiliation fee.
11.2 All Members are offered a Registration Card allowing participation in British Field Target Association (BFTA) events paid for by the Club.
11.3 SARC may participate in the SEFTA Winter League if held.
11.4 SARC will provide when hosting a Winter League event a forty target course which complies with current BFTA rules and provide watches and marshals to deal with malfunctioning targets. Any dispute over targets etc will be determined by the SEFTA Competition Sec